HR & Payroll

People & Payroll › Employees

1. Click + New Employee.
2. Enter full legal name, national ID number, and date of birth.
3. Enter job title, department, and reporting manager.
4. Set employment start date and employment type (permanent, fixed-term, contract).
5. Enter gross monthly salary and applicable payroll components.
6. Upload required documents: employment contract, ID copy, and tax clearance certificate.
7. Activate the employee record. The employee can now be added to payroll runs and attendance.

People & Payroll › Attendance

SOAS ERP supports multiple attendance capture methods:

• Manual entry — HR enters clock-in / clock-out times directly.
• Biometric device sync — attendance data imported from compatible time-attendance devices.
• Mobile clock-in (ESS app) — employees clock in via their mobile browser using the Employee Portal.
• Shift assignment — employees are assigned to work shifts; attendance is validated against shift schedule.

Resolving Attendance Exceptions

1. Go to People & Payroll › Attendance › Exceptions.
2. Review missing clock-outs, late arrivals, or early departures flagged by the system.
3. For each exception: contact the employee or supervisor to verify the correct time.
4. Correct the entry and add a resolution note with the authoriser's name.
5. Approve the corrected record. Corrected attendance feeds into payroll calculations.

People & Payroll › Leave

Employees submit leave requests via the Employee Self-Service Portal. HR managers review, approve, or reject from the HR leave dashboard.

People & Payroll › Payroll · Professional plan and above

1. Go to People & Payroll › Payroll › + New Payroll Run.
2. Select the pay period (month and year).
3. Click Import Attendance to pull confirmed attendance data for the period.
4. Review earnings: base salary, overtime, allowances, and bonuses.
5. Review deductions: IRPP (income tax), CNPS (pension), WHT, and any custom deductions.
6. Verify total net payable per employee against payroll policy.
7. Submit for finance manager approval.
8. Once approved, post the payroll journal to the GL (salary expense Class 661, net payable Class 422).
9. Process salary disbursements from the bank accounts.
10. Generate payslips and distribute to employees via the ESS portal.

⚠ Do not post payroll before all attendance exceptions for the period are resolved — unresolved exceptions cause incorrect overtime calculations.

SOAS ERP applies the current Cameroon tax tables automatically to each employee's gross salary. The payroll module calculates:

• IRPP (Impôt sur le Revenu des Personnes Physiques) — income tax on employee salaries.
• CNPS Pension — 4.2% employee contribution + 3.7% employer contribution on capped base.
• CAC (Contribution à l'Apprentissage et au Crédit Foncier) — 1% of gross salary.
• FNE (Fonds National de l'Emploi) — 1% employer contribution.

Tax tables and CNPS caps are updated in the system each fiscal year. Verify the current rates with your tax advisor at the start of each year.

Separate URL: /employee-portal/

The ESS portal gives employees a dedicated workspace without access to the full ERP. Employees can:

• View and download their payslips.
• Submit attendance corrections or missing clock-in/out requests.
• Apply for leave and track approval status.
• Submit expense claims with receipts.
• View assigned tasks and project updates.
• Update personal information and emergency contacts.

ESS access is granted by HR when the employee record is created. The ESS login is separate from the main ERP login to maintain data separation.